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Procurement Department

ABOUT

NHS Lanarkshire has a trade spend with third party suppliers of over £230m.

The Procurement Department provides a comprehensive procurement and logistics service for all Health Board functions. This includes strategic sourcing and advice to improve effectiveness and value for money on all expenditure for goods, services and works.

We operate within the context of a published Procurement Strategy.
Our strategic aims are:

  • To provide a supply of goods and services where needed, when needed and to the required quality.
  • Delivering effective procurement activity that generates savings that can be reinvested into patient care and service delivery.
  • To keep the service and accountable officers compliant with statutory and regulatory requirements.
  • To support general health and wellbeing by ensuring that, where appropriate, contracts include community benefits and sustainability criteria supporting local suppliers, micro, small and medium enterprises and the third sector.

NHS Lanarkshire utilises national contracts wherever possible. Where national contracts do not exist, contract requirements in excess of £50,000 are advertised on the Public Contracts Scotland website.

All contracts above the EU thresholds are also advertised in the Official Journal of the European Union (OJEU).

NHS Lanarkshire’s Standing Financial Instructions determine the procurement route that should be followed for all purchases.

For local sourcing needs, the strategic sourcing team deals with local health board contracts.

For more generic products used in common with other parts of the NHS, NHS Lanarkshire collaborates with the rest of the NHS in Scotland and buys from contracts awarded by both NHS Scotland National Procurement and Scottish Government Procurement.

 

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Procurement Department Structure

The senior procurement team structure is as follows:

  • General Manager, Procurement & Logistics – Euan Erskine
    Responsible for all procurement activity within NHS Lanarkshire.
  • Deputy General Manager, Procurement – Yvonne Duncan
    Strategic procurement with responsibility for purchasing and procurement systems. Category lead for estates & facilities category.
  • Assistant General Manager Procurement (Logistics) – Janice Wallace
    Responsible for ward top-up services and operational logistics.
  • Procurement Manager (Corporate & eProcurement) – Mary Frame
    Category lead for corporate category and team manager for Purchasing and Procurement systems functions.
  • Contracts Manager (Medical) – Sharon Murie
    Category lead for medical category. Responsible for implementation of national contracts, savings tracking and reporting, product recalls / substitutions
  • Clinical Procurement Manager (Surgical) – Andrea Lowe
    Category lead for surgical category. Responsible for standardisation and rationalisation of surgical theatre products and associated spend.

Suppliers wishing to make us aware of their products or have any other general enquiries can contact us via our enquiries email: procurementenquiries@lanarkshire.scot.nhs.uk

Procurement systems enquiries can be emailed to: procurementsystems@lanarkshire.scot.nhs.uk

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Information for Suppliers

National and Local Contracts

NHS Lanarkshire utilise a number of National and Local contracts as follows:

Category A contracts

Let by the Scottish Procurement Team within Scottish Government. These contracts are for goods and services used across the whole of the public sector in Scotland. We occasionally use Crown Commercial Service frameworks when our needs cannot be met by Scottish Procurement contracts.

Category B contracts

These are sole supplier and multi-supplier framework contracts let by National Procurement who are a business unit with National Services Scotland (a special Health Board). These contracts are specific to the health sector. National Procurement have a portfolio of 340+ contracts which we directly call off or run mini competitions from depending on the nature of the framework call off methodology. The majority of clinical consumable and cleaning/janitorial products are purchased via these contracts and supplied through NHS Scotland’s National Distribution Centre.

Category C contracts

These are local contracts that we have tendered for either solely as NHS Lanarkshire or in collaboration with other health boards. For local contracts with a value over £50k (regulated procurements), formal procedures have been adopted, in accordance with the current procurement legislation and NHS Lanarkshire’s Standing Financial Instructions. For regulated procurements, contract award decisions are evaluated on the basis of Most Economically Advantageous Tender (MEAT). The criteria used is specific to the goods or services being purchased. For regulated procurements, these criteria and the relevant weightings are included in the contract notice and tender documentation, and are advertised on Public Contracts Scotland, and if over the EU threshold, in the Official Journal of the European Union.

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Supplier Development Programme

The Supplier Development Programme (SDP) is a business support initiative developed by the Scottish Government using training and information to improve the competitiveness of local businesses. We would encourage all local suppliers, particularly SMEs, to sign up to the programme to take advantage of assistance to become tender-ready for public procurement opportunities. By signing up on this programme, companies will gain access to/be included within:

  • An interactive, searchable database of suppliers, in use by many public sector commissioners
  • Events and workshops on procurement issues
  • Business support
  • Quarterly bulletins with news and information

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Suppliers Charter

The Suppliers’ Charter is a joint statement between Public Sector buying organisations and Scottish businesses to agree to work together to improve public sector procurement processes and dialogue. NHS Lanarkshire has signed up to this charter under the auspice of National Procurement/NHS Scotland which encompasses all health board procurement in Scotland.

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Contracts Register

Since April 2016 we are required by the procurement legislation to maintain a public facing register of all framework call-off contracts and local contracts over £50k contract value.

In the interests of openness and transparency we have also included contracts awarded using a competitive quotations process which are run using the Public Contracts Scotland Quick Quote facility, for contracts with a value under £50k.

These records are open and available to view on our public facing contracts register hosted within the Public Contracts Scotland Portal.

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Equality, Diversity and Sustainable Procurement
In the conduct of its procurement role and responsibilities NHS Lanarkshire will, where appropriate, comply with, and require contractors to demonstrate compliance with, legislation relating to equality and diversity.

NHS Lanarkshire also adopts environmental and social standards through the procurement process and in doing so fully supports and facilitates a reduction in resource use and waste.

The organisation has registered online with the Good Corporate Citizenship Assessment Model which covers:

  • Travel
  • Procurement
  • Community Engagement
  • Facilities Management
  • Buildings
  • Workforce

The organisation has also recently achieved level 3 on The Flexible Framework which is a widely used self-assessment mechanism developed by the business-led Sustainable Procurement Task Force, this covers topics such as:

  • People
  • Policy, Strategy and Communication
  • Procurement process
  • Engaging Suppliers
  • Measurement & Results

NHS Lanarkshire understands that sustainable procurement involves taking into account any social, economic and environmental considerations as part of the whole procurement process. As a matter of good practice sustainability is built in to the earliest stages of the Procurement Journey, when requirements are being identified and specified.

Government Buying Standards and principles will be adopted to ensure best practice in purchasing sustainably. These Standards are designed to make it easier for buyers to buy sustainably and include:

  • Model specifications that all government buyers follow when procuring a range of products
  • Information about sustainable procurement and how to apply it when procuring
  • Direct links to websites with lists of products that meet the standards

By following the GBS standards across NHS Lanarkshire, NHS Lanarkshire can meet key policy aims around sustainability. NB. Construction related procurement is subject to separate Building Standards

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CONTACT

Suppliers can contact NHS Lanarkshire’s Strategic Sourcing Team by sending an email to: procurementenquiries@lanarkshire.scot.nhs.uk

Suppliers wishing to make us aware of their products or have any other general enquiries can contact us via our enquiries email: procurementenquiries@lanarkshire.scot.nhs.uk

Procurement systems enquiries can be emailed to: procurementsystems@lanarkshire.scot.nhs.uk

The senior procurement team are:

Chris Sanderson (General Manager), with direct reports:

  • Janice Wallace (Assistant General Manager)
  • Euan Erskine (Strategic Sourcing Manager)
  • Lisa McCann (Clinical Procurement Manager)
  • Sharon Murie (Contracts Implementation Manager)
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